Publishing with the IPA

The IPA encourages authors to submit publications for the Annual Conventions and Technical Symposiums. These are normally preceeded by a Call for Papers 6-9months before the event and papers for publication are selected from submitted abstracts or synopses. The association has also published technical books etc on behalf of authors so contact us if you have a technical related to Indonesian Geology or the Oil and Gas Industry that you are interested in publishing.

Paper Preparation

Once a paper is selected for publication/presentation the Technical Committee for the event will provide you with the required format for the paper and a manuscript submission deadline. However some general points on paper presentation:

Organisation: It is recommended that your paper be divided into at least six parts including:
1. Title         4. Methods
2. Abstract        5. Results
3. Introduction    6. Conclusions

The abstract should be labelled as such, while other sections may have topical headings (Introduction, Methods, etc.) or informational headings (describing contents of the section).

In addition to these six parts, a paper often includes an “Acknowledgements” section after the Conclusions section. This is not mandatory, but it provides the opportunity to cite assistance from others and support from your company and/or from Government agencies. Rather than include a long list of contributors as authors which washes down the author’s efforts, it is better to have only 1-5 authors that were active in writing the paper, and include the long list of contributors in the Acknowledgement section

The paper should close with a “References Cited” section, unless your paper reports on work that is entirely original and no previous work has been referenced in the text, tables, or figures. The format is described below.

Title: Your title should give enough information to excite the reader to read the abstract without being too long. Try to determine what key words will make the average attendee want to see and read the paper and then use only those words.

Author(s): The list of authors should not include more than 5(Five) names. The author(s) should be the person(s) who were actually involved in the preparation of the publication and not all those doing the research or study on which the paper is based. Additional people involved in the research can be mentioned in the Acknowledgements section.

Abstract: Abstracts must be between 150-300 words in length and should be written last after the paper has been written and then becomes a standalone or a short version of the paper. The abstract should encourage the reader to read the paper. It should also point out ways that the reader can use your conclusions. The abstract should: (a) state the scope and principle objectives of the study or problem addressed, (b) briefly describe the methods used to solve that problem, (c) summarize the results and the most likely solution, and (d) state the principal conclusions.

Introduction: The introduction presents the background information and describes any previous work in your area and/or any attempts to analyze your problem. It states what others have done, what you did that was unique or different, and it ends with a statement of what the paper will show (what the reader will get from reading the paper). The introduction differs from the abstract in providing more background but not stating the full conclusions. The introduction should state the problem that you wish to solve and how your approach differs from others.

Acknowledgements: Generally, people other than your co-authors have helped you to complete your paper. This is where you thank them. You may thank those who gave you the incentive to do the study. You may also thank your company or Government agency for allowing you to publish it, etc.

References: References should be used extensively to acknowledge previously published work in the area of study or to any method or fact first published by another author. All references in the paper must have a full reference in the References Section and all entries must be used in the paper body. Some examples of references cited in the paper are as follows:

The sea level curve of Vail et al. (1977).
“et al.” is used for three or more authors.

Tectonic histories of the basin have been published by Smith and Aidlou (1987), Stewart (1975), and Calib et al. (1993).
“and” is used for two authors only.

Figure 2: Structure map (after Andrews, 1975)
This is used for a modification of work by another author.

The Reference Section should immediately follow the manuscript after the Acknowledgment section. If possible, these two sections should be included on the same page. Reference citations in the Reference Section must be listed in alphabetical order by primary author's surname.

The References Section should contain only references which are mentioned in the text. In addition, unpublished data such as internal company studies should not be included in the References Section. The purpose of references is to give credit where due and to provide the interested reader with a way to find additional published material to read.

References should be in the following format: Author's Surname, Initials., Year, Title: Publisher (Journal), Volume number, Page numbers.

Examples of references:

Connoly, P., 1999, Elastic Impedance: The Leading Edge, v. 4, p. 438-452.

Roberts, H.H., and Sydow, J., 1996, The Offshore Mahakam delta: Stratigraphic Response of Late Pleistocene to Modern Sea Level Cycle: Proceedings of Indonesian Petroleum Association, 25th Annual Convention, p. 147-161.

Hardage, B.A., Levey, R.A., Pendleton, V., Simmons, J., and Edson, R., 1996, 3-D Seismic Imaging and Interpretation of Fluvially Deposited Thin-bed Reservoirs, in Weimer, P., and Davis, T.L., eds., Applications of 3-D Seismic Data to Exploration and Production: American Association of Petroleum Geologists Studies in Geology v. 42, p. 27-34.

All co-authors must be added after the first author (et al. is not acceptable in this list).

Language: All papers must be prepared and presented in British English or American English. If English is not your native language, please have a colleague or associate who is a native English speaker thoroughly review your paper and work with you as necessary to ensure it "reads" well in English. Abbreviations: For the sake of clarity in the paper, abbreviations should be avoided. If a word is repeated more than three times, it may be abbreviated if it is defined at its first occurrence. For example:

Simultaneous Angle Dependent Inversion (SADI) transforms multiple partial stack seismic data to rock property models of lithotype and porosity. SADI will then produce its initial product of acoustic and shear impedance volumes.

Formulae: A formula should not exceed 8.5 cm in length. For a complicated formula, simplify by defining new variables to represent different parts of the formula, e.g. numerator and denominator.

Examples of formulae:

A= V/W,
S = K + A / (B + C)

Guidelines for Units: Common oilfield and imperial units (e.g. Barrels, Feet, psi) are allowed in the IPA. For other units, the International System of Units or SI units (Meter, Kilogram, Second) has been adopted as the IPA standard. Exceptions to this rule will be allowed with permission of the Editor when field measurements were obtained or equipment was specified with different units. In such cases, the value in non-SI units should be followed in parentheses by its equivalent in SI units, e.g. 7200 ft/s (2200 m/s).

Figures: Clarity of the data in the figures is of paramount importance. Extra care and attention should be given to this aspect of the paper. Color figures are preferred over Black and White figures. It is better to re-draft a figure in color than publish in Black and White. Photographs from field work, SEM, etc. should be submitted in the original color. Photographs may be scanned as long as the resolution of the scanned image is similar to the original picture. If the resolution of the scanned picture is insufficient, the committee will request the author to rescan it.

Map figures: All maps should include a legend, coordinates and a scale bar. It is better to use a scale bar rather than indicate the map scale as the map may not be reproduced at exactly the same size as the submitted figure.

Figures must be submitted as a separate file to the text. Figures must be numbered sequentially and should be arranged in the order that they are mentioned in the text. In other words, Figure 9 should not be referred to in the text before Figure 3. All figures must be referred to in the text. In the text, the first letter of the figure reference should be capitalized (e.g., Figure).

A figure caption should be more than a simple description like "Figure 1. Structure map". The figure caption should make the figure a stand-alone entity. Symbols and abbreviations used on the figure should be explained in a legend rather than in the title. However, if a clear legend cannot be included they should be explained in the Figure title. An example of a good figure caption as follows.

Figure 1: Structure Map of the Peutu Carbonate, North Sumatra Basin showing a broad, deep Sag flanked by prospective highs. The contour interval is 20 ms. The dashed line is the Rayeu Hinge which separates the basin from the platform. LSD is the Lho Sukon Deep, which is the main source kitchen in the area.

Tables: Tables must be numbered sequentially and have an appropriate table caption which follows the form used in the figures. Table references in the paper need to have the first letter of table capitalized (e.g., Table).

Keywords: Keywords will be added by the IPA Publications Committee after preparation of the manuscript. (Random keywords defined by the author serve no purpose)

It is the responsibility of the author to obtain the required or customary approvals from their companies and government agencies to present and publish the material.

Copyright and Re-Use Permissions
Title to all papers published by the Indonesian Petroleum Association transfers to the IPA on publication. You will be asked to sign a Copyright Declaration on submission of any publication and expected to ask IPA permission if you intend to re-publish the paper in another journal, conference or book.

Original Work and Plagiarism
Plagiarism is defined as the presentation of another person's thoughts or words as though they were an author’s own. In order to avoid this:

1) Any quotation from published or unpublished works of other persons must be clearly identified by being placed inside quotation marks, and the source cited fully and included in the references. 2) If an author summarizes another person's ideas, judgments, figures or diagrams, a reference to that person in the text must be made and the reference included in the references.

It is not appropriate to copy large sections of text from another person’s paper even if the person is cited. The information required should be paraphrased in the author’s own words and the person still cited. Figures which are taken from another person’s work should also be cited and referenced (see the detail in section of References above). The attached Declaration of Originality should be signed and submitted with your Draft Manuscript.

The IPA will use comparison software on all submitted works to identify plagiarism. Any papers found to contain examples will not be published and the author barred from publishing with the IPA for a period of up to 4 years.